PDF purchase order in.
WooCommerce order out.
A customer emails a PO. Your team uploads it, checks it and creates the sales order — inside the store you already run.
Make the document
the starting point.
For wholesalers, distributors and other B2B merchants whose buyers send purchase orders instead of checking out online.
PotoSales reads an incoming customer PO to help prepare a sales order. It does not issue supplier purchase orders or turn an existing order into a PDF invoice.
Follow the workflowWhat changes in your day?
The document and the review stay connected from start to finish.
| Step | Manual entry | With PotoSales |
|---|---|---|
| Read the document | Read each line and type it into the store. | Upload the document and review extracted fields. |
| Choose products | Look up the store product for each customer code. | Review SKU matches and saved customer mappings. |
| Check amounts | Keep the PO and order open separately. | Review original and draft together; confirm line amounts. |
| Create the order | Save in WooCommerce. | Preview and confirm, then continue in WooCommerce. |
The benefit depends on your documents and workflow. No accuracy or time-saving percentage is promised.
Useful assistance.
A deliberate final step.
Check the customer, the specific product variation, quantities and amounts. The final click belongs to your team.
A newly created order is pending payment. Creating it does not collect money, mark it paid or complete fulfilment.
What to check before creating →A good fit when…
- ✓
You already use WooCommerce and maintain a product catalogue.
- ✓
Customers send PDFs or photos that staff currently retype.
- ✓
Someone can review each order before it is created.
Keep these limits in mind
- PDF, JPG/JPEG and PNG; one purchase order per file.
- Whole-number quantities; check box and case sizes yourself.
- No automatic currency conversion or tax calculation.
- No automatic email inbox import. Upload files in the plugin.
Your next PO. Less retyping.
Start with a purchase order you know. Review the result in your own store.